Current Pending Policies will be posted here for congregational comment prior to a final Board vote. Scroll down for approved final policies and previous comments.

Pending QUUF Board Policies 

April 2024 – Sexual Misconduct Policy

April 2024 – We seek input on the following pending policy prior to our May 22, 2024 Board Meeting. Please respond to Board Letters by Monday, May 20.

Approved QUUF Board Policies 

The QUUF Board of Trustees has approved the following policies beginning in May of 2022:

April 2024
—Conflict and Grievance Policy
—Procedures for the Conflict and Grievance Policy
—Flowchart for the Conflict and Grievance Policy

February 2024 – Ministry Appointments Policy – This (very brief) pending policy is designed to ensure timely communication between Ministry and Board.

Nov 2023 – Membership Policy

Oct 2023 – Facilities Oversight and Safety Team (FOST) Policies

Aug 2023 – Preamble Applicable to all Policies and Procedures at QUUF

July 2023 – Communications Guidelines

Jun 2023 – Communications Policy

Mar 2023 – Alignment Policy

Mar 2023 – Free and Responsible Expression Policy

Mar 2023 – Membership Directory Policy

Jan 2023 – Alignment Policy – superceded

Jan 2023 – Pending Policies

Dec 2022 – GA Delegate Selection

Dec 2022 – Membership

Nov 2022 – Program Alignment – superceded

Jun 2022 – Conflict of Interest

May 2022 – Virtual Meetings

May 2022 – Posting of Meetings

May 2022 – Open/Closed Meetings

Past Policy Comments from the Congregation
Comments may be summarized or edited for clarity. Comments for publication were reviewed and monitored using Board Letters guidelines.

July/Aug 2023 – Comments on Preamble Policy

May/Jun 2023 – Pending Communications Policy Comments

Feb/Mar 2023 – Comments on Pending Policies

Jan/Feb 2023
—Compiled Comments from the Congregation
—Long Comment #1
—Long Comment #2

Policy Development and Approval

Policies help us fulfill the mission of QUUF. They ensure that we respond fairly and equitably, and they provide accountability. They can help deal with conflicts, and may be needed because of legal implications. They provide clarity and help with decision-making.

In July of 2021, after two years of planning and setbacks caused by the pandemic, QUUF began transition to Shared (policy) Governance. Under Shared Governance, the Board is responsible for mission, vision, policy oversight and development, strategic goals, and the fiduciary health of the Fellowship.

The Bylaws/Ops Manual subcommittee of the Governance Task Force spent the 2021-2022 Fellowship year reviewing our Bylaws and Operations Manual and making recommendations for changes to ensure consistency with our new governance model.

At their October 27, 2022 meeting, the Board tasked the Governance Task Force with researching and drafting new policies for Board consideration, as well as reviewing all existing QUUF Policies. The Governance Task Force prioritized immediate infrastructure needs and has been developing policies for congregational input and review of polices.

The Board approves Operations Manual policy additions and changes. Bylaws changes will be brought to the Annual Meeting for a membership vote. In 2023, the Board established a Bylaws Review Committee to conduct an overall review, as required by the bylaws every 7 years. The resulting package of bylaw revisions will be voted upon at the Special Meeting in February 2024. As of January 2024, the Operations Manual is still in the process of being updated as many policies have been developed and approved.

Updated April 23, 2024