(Note: At the present time, this job is being done by the Office Administrator.
Purpose: To administer the rental of the fellowship building to other groups.
Job description and specific duties:
- Provide rental information to prospective customers.
- Provide copies of signed rental agreements to the office manager for filing.
- Process user fees and damage deposits through office manager and treasurer.
- Notify renter of damage as soon as possible. Withhold partial damage deposit.
- Notify treasurer to reissue a refund check (fee and/or damage deposit).
- Be available (along with office manager and other volunteers) to open facility, conduct on-site welcome orientation, and inspect building prior to and after events.
- Notify appropriate persons to clean or repair as needed (coordinate with Building and Grounds committee).
- Coordinate calendar with Secretary and Office Manager. Include time for setup and cleaning.
- Coordinate use of furniture and kitchen items for fellowship and private events.
- Maintain and share an advisory notebook in the office to document special circumstance of upcoming events, key status, conflicts, etc.