Purpose: To oversee the scheduling and implementation of all activities which (a) raise funds for internal use by QUUF or (b) raise funds to be donated outside QUUF, excluding all activities related to the Stewardship Committee and monies raised through pledges.Membership: The committee shall consist of a chairperson appointed in a manner consistent with Bylaws Articles VII, Section 1(a) and Article VIII, Section 1(b).
Fundraisers Defined: There are three main types of fundraisers: (1) internal for QUUF (to support the operating budget or specially restricted funds benefiting the entire congregation), (2) external (for UU denominational programs), and (3) external (for non-UU outreach into the wider community).
Policies: All fundraisers shall reflect the principles and purposes of the UUA and the mission of QUUF.
All proceeds from internal QUUF fundraisers as set forth in (1) above are slated for the QUUF General Operating Fund or specially designated funds established by the Special Funds Committee, unless otherwise approved by the Fundraising Oversight Committee.
The Fundraising Oversight Committee will work with the Special Funds Committee to establish special funds, as proposals for these are brought to its attention, reviewed and approved. Such funds will have specific goals and, when met, the funds will be expended and terminated.
Collection Plate Giving: A subcommittee of this committee plus the Minister and designated members from other interested committees such as Social Justice, Music, and RE shall meet to determine when the collection plate offering shall be used for outreach, either to UU programs or donated to outside worthy organizations, and to what specific organization or group the funds shall be given. This subcommittee shall provide timely announcements to the congregation regarding the programs and groups that will be supported, including a specific announcement at each service where such a plate collection is taken.
Procedures:
The Fundraising Oversight Committee shall maintain an annual fundraising calendar to ensure that fundraisers are appropriately spaced during the year.
The Fundraising Oversight Committee may pre-approve certain traditional, recurring annual events (such as the Service Auction, the Rummage Sale, the Book and Media Sale, the Spaghetti Dinner), putting them on its calendar as soon as the church year begins, as long as the purpose of the fundraiser has been pre-established with the Fundraiser Oversight Committee. All other requests for fundraisers will be submitted to the Fundraising Oversight Committee for approval, using a Fundraising Request Form designed by the committee, one month or more in advance of the planned event.
Among the factors to be considered when reviewing a request for fundraising are:
The Fundraising Oversight Committee will devise and organize interesting ways to raise money and advertise and encourage committees and individual members to volunteer to help make the fundraiser a success.
- The impact on QUUF or the larger community;
- Whether the fundraiser is a one-time event, or will span a longer amount of time;
- That the event does not compete with the annual stewardship campaign or other fundraising activities;
- The extent to which QUUF resources (space, time, funds) will be required by the fundraiser;
- Whether the group organizing the fundraiser has already conducted a fundraising activity during the past 12 months; and
- Whether there is appropriate space in the calendar for the event.
All funds raised will be given to the QUUF Treasurer or Temporary Treasurer, who will direct them to the appropriate account.
The chair or a designated member of this committee shall sit on the Finance Committee.