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Board of Trustees
The governing body of the fellowship is the Board of Trustees. Rules and responsibilities pertaining to the Board are defined in the QUUF Bylaws. In general the Board develops administrative policy, is accountable for the business affairs of the congregation, and is the trustee of the property of the congregation. The Board should govern, not manage the congregation's affairs; specify outcomes, not processes to achieve outcomes; determine availability and general allocation of resources, not specific expenditures to meet goals. The responsibility for defining the mission of the fellowship lies with the congregation. The Board is responsible for making policies that are consistent with and further implement the congregational mission, ensure that committees, volunteers, and staff exist to implement these policies, and delegate administrative details to the appropriate committee or staff. Together, the Board, the committees, and the staff monitor progress toward the stated goals both in terms of mission and finances. The congregation is usually convened to make important policy decisions. Consequently, in addition to its role to set policy, the Board has the responsibility of incorporating the congregation's decisions in its work as well as presenting major decisions to the congregation. It is the responsibility of the Board to keep the "big picture" in mind as decisions are made. Each Trustee (excluding the President) also serves as liaison to one or more of the congregational committees and becomes the primary and essential link between the committees and the Board. Board liaisons attend committee meetings as necessary.
The Board is composed of nine Trustees elected by the congregation on a rotating basis, so that some members are replaced each year. The Board selects four Officers from its membership: President, Vice President, Secretary, and Treasurer. In addition to the specific duties mandated in the bylaws, these Officers shall have the following responsibilities:
The President
• Prepares agenda, organizes and conducts monthly meetings.
• Summarizes objectives and strategies.
• Promotes involvement and participation of members.
• Informs the membership on topics of general concern and interest.
• Is involved with all aspects of the fellowship.
The Vice President
• Assists and supports the President.
• Conducts Board meetings in the President's absence.
• Assists and supports committees.
• Fills gaps in necessary but overlooked tasks wherever they may occur.
• Serves as chair of the Program Council.
• Serves as Safety Officer, prompting an annual review of QUUF's Safety Policy.
The Secretary
• Takes minutes of Board meetings and makes available to the membership.
• Issues special reports.
• Ensures compliance with the Bylaws.
• Announces special meetings.
• Maintains correspondence with the UUA.
The Treasurer
• Sets up an accounting system and supervises assistant treasurers.
• Functions as the System Administrator for accounting software.
• Collects and disburses funds.
• Submits a monthly financial report to the Board.
• Supplies members with semi-annual statements of pledges.
• Provides receipts when needed.
• Submits financial reports to the IRS and other government entities.
• Sets up purchasing procedures.
• Works with the Finance committee and Pledge/Fundraisingchairpersons in preparing the Fellowship budget.
• Communicates and educates the Board and the congregation about the financial workings of the Fellowship.
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